Family Club Meeting
Jan 8, 2007
Present: Kathy Greer, Gaye Hiller, Sheri Austin, Gay Otten, Jacinda Wassam, Jennifer Boatright, Tara Keys,
Pam Meusborn
Opened in prayer: Kathy Greer at 8:00 pm
Minutes from 11/6/06
Garage Sale in Spring
Gay Hiller-Start calling Gaye Hiller to arrange for drop off of items the week of Jan 3-5, for garage sale
Garage Sale date end of school-May 19th
Location at Free Clinic location on East Broadway
Will get together in March to price items-if you wait until later date you should price
your own things, also price per table instead of individual items
Will need help setting up, cleaning up etc.
Be sure to list in paper
Have a one day sale-Saturday
Action: Sheri to get the number for those who will take away things that don’t sell
Concession Stand Rules: Sheri Austin
2 people sign off on money when counted
Tabs: be sure parents know students are running a tab, be sure to designate if the tab has been paid
Get parents permission to start tab
Keep a copy of this document in the cash box
How many hamburgers and hot dogs to start the evening
Full night- 10 hamburgers & 6 hotdogs (keep pan of hot water on stove to cook more)
Action: Gay Otten to type up sheet on how to set up and hamburger/hotdog count
Fundraiser fund distribution:
Motion to give $3800.00 to ACS for teacher salaries [Gay, Tara 2nd] approved
Sheri to cut check to ACS
Treasurers’ report-Sheri Austin
There was a $77.50 charge due to the excessive number of checks we deposited due to fundraiser
Roger A. is checking on getting this removed or reduced
Consider having fundraiser checks made out to families when items sold, then have family
make out one check to ACS
Balance after teacher salaries paid: $1379.14**
Request has been made for help from the BB team (Roger Austin) in purchasing home jerseys [white].
What is the cost of jerseys?
Action: Sheri A. to get with her contact regarding cost of 24 white jerseys with printing-or reversible
jersey so we can make a better decision on how much to donate
Motion: To give $300.00 for jerseys [Pam M., Jacinda 2nd] Approved
Note anyone can request funds, more funds etc.
Consider options on future fundraisers
Sport tournament
Sheri A. 5-6th grade BB teams
Action: Sheri to look into getting something like this to ACS
Usually guarantee three games
Pool of teams or round robin
Medals or t-shirts or trophys
Check on date in March, get with Jethro to schedule
Check on fees and number of teams
Kathy G. volleyball
Box tops for education: $45.00 from last year
We would like to have another contest-Tara to head this up
Motion made to have another contest starting Now through March for 6th grade and down
[Sheri A., Pam M. 2nd] approved
For every family that registers on the Box tops for Ed. website the school earns points, and
for every certain number of box tops we turn in we get $20.00
Make a chart for each class showing how many they bring in-Ice cream cone and add scoops, that
class decorates, to signify a certain number collected
Motion to close at 9:19 pm Pam M.
Sheri A. prayed
Meeting Adjourned 7:15 Gay Otten prayed
**Corrected Treasurer’s report: Balance of beef/abundant life fundraisers after $3800 to teachers salaries was $1379.14. HOWEVER, the total balance in our account including fundraising, concessions and dues, MINUS the $300 to athletic club for jerseys, is $3450.43