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ACS Family Club

  • Meeting minutes - 1/8/2007

                Family Club Meeting

                Jan 8, 2007

     

    Present: Kathy Greer, Gaye Hiller, Sheri Austin, Gay Otten, Jacinda Wassam, Jennifer Boatright, Tara Keys,

                Pam Meusborn

     

    Opened in prayer: Kathy Greer at 8:00 pm

     

    Minutes from 11/6/06

     

    Garage Sale in Spring

                Gay Hiller-Start calling Gaye Hiller to arrange for drop off of items the week of Jan 3-5, for garage sale

                            Garage Sale date end of school-May 19th        

                            Location at Free Clinic location on East Broadway

                            Will get together in March to price items-if you wait until later date you should price

                                        your own things, also price per table instead of individual items

                            Will need help setting up, cleaning up etc.

                            Be sure to list in paper

                            Have a one day sale-Saturday

                            Action: Sheri to get the number for those who will take away things that don’t sell

     

    Concession Stand Rules:  Sheri Austin

                2 people sign off on money when counted

                Tabs: be sure parents know students are running a tab, be sure to designate if the tab has been paid

                            Get parents permission to start tab

                Keep a copy of this document in the cash box

                How many hamburgers and hot dogs to start the evening

                            Full night- 10 hamburgers & 6 hotdogs (keep pan of hot water on stove to cook more)

                Action:  Gay Otten to type up sheet on how to set up and hamburger/hotdog count

     

                           

    Fundraiser fund distribution:

                Motion to give $3800.00 to ACS for teacher salaries [Gay, Tara 2nd] approved

                Sheri to cut check to ACS

                   

    Treasurers’ report-Sheri Austin

                There was a $77.50 charge due to the excessive number of checks we deposited due to fundraiser

                            Roger A. is checking on getting this removed or reduced

                Consider having fundraiser checks made out to families when items sold, then have family

                            make out one check to ACS

     

    Balance after teacher salaries paid: $1379.14**

     

     

     

     

     

     

     

    Request has been made for help from the BB team (Roger Austin) in purchasing home jerseys [white]. 

                What is the cost of jerseys?

                Action: Sheri A. to get with her contact regarding cost of 24 white jerseys with printing-or reversible

    jersey so we can make a better decision on how much to donate

     

    Motion: To give $300.00 for jerseys [Pam M., Jacinda 2nd] Approved

                Note anyone can request funds, more funds etc.

     

     

    Consider options on future fundraisers

                Sport tournament

                            Sheri A. 5-6th grade BB teams

                                        Action: Sheri to look into getting something like this to ACS

                                                    Usually guarantee three games

                                                    Pool of teams or round robin

                                                    Medals or t-shirts or trophys

                                                                Check on date in March, get with Jethro to schedule

                                                                Check on fees and number of teams

                                                   

                            Kathy G. volleyball

     

                Box tops for education: $45.00 from last year

                            We would like to have another contest-Tara to head this up

                                        Motion made to have another contest starting Now through March for 6th grade and down

    [Sheri A., Pam M. 2nd] approved

               

                            For every family that registers on the Box tops for Ed. website the school earns points, and

                                        for every certain number of box tops we turn in we get $20.00

                            Make a chart for each class showing how many they bring in-Ice cream cone and add scoops, that

                                        class decorates, to signify a certain number collected

     

                   

    Motion to close at 9:19 pm Pam M.

    Sheri A. prayed

    Meeting Adjourned 7:15 Gay Otten prayed

     

    **Corrected Treasurer’s report:  Balance of beef/abundant life fundraisers after $3800 to teachers salaries was $1379.14.  HOWEVER, the total balance in our account including fundraising, concessions and dues, MINUS the $300 to athletic club for jerseys, is $3450.43

    Posted Wednesday, January 24, 2007 4:04 PM by Josh Greer | 0 Comments

  • Meeting Minutes - 9/21/2006

    ACS Family Club meeting – Sept. 21, 2006

     

    Members in attendance- Kathy Greer, Sheri Austin, Gay Otten, Jacinda Wassam, Jeani Schutte, Robyn Wadley, & Darla Lansing

     

    Opened in prayer by Sheri Austin

     

    Concession stand issues were addressed-

    1. Need a set up and take down list of instructions for people to follow.  Gay to take action on this matter
    2. Need a list of concession stand rules. Ex.  no students work without parents present unless they are 9th grade or above….  Etc..  Sheri Austin to take immediate action on this matter
    3. Gay has purchased two plastic tubs to store candy in under the stage so we can prevent a mice problem.
    4. Selling food & drink items at school- Price list to be put on the refrigerator door in office.  No child is to get or purchase items without an adult handling the transaction.  Prefer only at lunch and after school.  Gay & Darla to work on this.
    5. We have one case of individual pizza- It was decided that we would set them out for game nights that begin early and we have more than two games only.
    6. We will begin serving chili for basketball season.  Cost will be $2.00 per bowl and will include crackers.

     

    Pam Meusborn has requested that the family club find people to take admission at the local soccer games.  She does not want to have to do this as the soccer mom.   Sheri Austin will head up this task.

     

    Keri Thomas had made the suggestion to Kathy for us to open a school store where we would sell pencils, paper, etc…  It was agreed upon by all in attendance that this would be too difficult to supply, store, and man. 

     

    It was decided to host another soup & chili supper for the teachers on November 13 before the parent teacher conference. 

     

    Fundraising-  Robyn Wadley presented a possible fundraiser for us to do this fall.  Abundant Life Fundraiser includes Christian cards, wrapping paper, and other novelty items.  She passed around samples and all in attendance agreed this would be a good fundraiser.  We would make 50% profit and there is a reward system in place for the students.  Darla moved that we begin this fundraiser and Jacinda seconded the motion.  All approved.  Robyn will take it from here and have more information for us by our next meeting.  Robyn also mentioned about a great money making fundraiser that we might want to consider for the spring.  This would be an art auction and would involve our entire community.  We decided to discuss it at a later date. 

     

    It was discussed that we need to educate our ACS families more about why we need their help with fundraising.  We are trying to prevent tuition increases and if everyone doesn’t “jump on board” with the fundraising, ACS  may have to raise tuition.  We discussed scheduling a “ACS Family night” where we have all families attend and then educate them.  We decided it would be best to get people motivated to come by having their children do some sort of activity (drama, music, sports, etc…).  No definite decisions or dates set.

     

    We discussed that from now on when we have a fundraiser that we must deposit all funds into our ACS Family Club account and then write a check to the school so that we can have a paper trail of where our money has gone.  The Little Caeser’s ($1100) and Beef raffle($1000) profit went straight to the school’s main account and we have no written proof that we provided it. From now on, the treasurer will deposit all fundraising money and then write a club check to the organization we are supporting.

     

    Next meeting is scheduled for Thursday, October 5 @ 7:00.  We will hold this meeting at El Tapatio’s so that hopefully more people might attend.  Robyn Wadley will present the fundraiser information to us at this meeting. 

     

    Meeting was closed in prayer by Darla Lansing

    Posted Friday, October 13, 2006 1:38 PM by Josh Greer | 0 Comments

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